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  • Office Manager/Bookkeeper (Part-Time)

    ROLE AND RESPONSIBILITIES


    Finance

    • Serve as Zoo liaison for external accountants for annual financial audit

    • Initiate and oversee bidding process for outside vendors

    • Track all monthly financials

    • Compile and deliver monthly financial reports for Board and Executive Director


    Accounts Receivable

    • Deposits – Code and prepare daily deposits from mail, ticket booth and gift shop

    • Record deposits in QuickBooks

    • Invoices – Create and process customer invoices, following up to ensure timely payment

    • Track and record income from grants, special events and general contributions


    Accounts Payable

    • Bills – Code, process and receive authorization to pay from executive director; record in Quickbooks 

    • Checks – Make payments to vendors, under supervision and direction of ED

    • Track and record expenses related to grants, special events and restricted donations


    Purchasing & Merchandising

    • Manage all inventory for financial tracking within Quickbooks

    • Maintain the effective operation of all office rental equipment

    • Order office supplies as needed


    Accounting

    • Reconcile bank statements

    • File and pay sales tax monthly

    • Manage 401K billing and accounts

    • Batch and run all credit card transactions

    • Track and manage all employee PTO

    • Track, manage and run bi-weekly payroll

    • Track, manage and update budget each month for all cost codes

    • Maintain files and records related to all financial information

    • File annual report with Commonwealth of Massachusetts


    Education

    • Ensure the receipt of completed Education contracts

    • Ensure all bookings are paid in a timely manner, processing credit cards and check payments


    Other

    • Pick up mail from park office and P.O. Box

    • Serve as liaison with outside IT consultant on office equipment and IT needs

    • Manage annual insurance renewals, including liability, auto, workers’ compensation, and D & O

    • Any other duties, as required


    ADDITIONAL RESPONSIBILITIES

    • Assist Executive Director with special projects

    • Oversee paperwork for all new hires

    • Send out HR-related messages and advisories to staff as needed

    • Be a back-up for ticket booth and gift shop as needed


    QUALIFICATIONS:

    • One to three years office manager/bookkeeping experience required

    • Associate’s degree preferred

    • Excellent written and verbal communication skills

    • Exceptional customer service

    • Familiarity with QuickBooks and other basic computer programs

    • Attention to detail

    • Willingness to be flexible and adapt to new situations

    • Ability to multi-task

    • Personable and outgoing

    • Ability to function well as part of a team


    Part-Time (25 hours per week)

    $17-$20/hour

    Interested applicants should apply on Indeed.